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Jharkhand State Livelihoods Promotion Society

Posted by BHARTI on December 5, 2013 at 7:45 AM

Medi-claim/Group Accidental Insurance Policy for JSLPS Staf

Jharkhand State Livelihoods Promotion Society

(Under the aegis of Rural Development Department, Govt. Of Jharkhand)


 Floor, FFP Building, HEC, Dhurwa, Ranchi-834004

Phone No. 0651-2401782 - 83

Email –, Website –


Letter No:1557./Ranchi…..lLLLNo Dated: 22/11/2013.



Sub:-Medi-claim/Group Accidental Insurance Policy for JSLPS Staff

(Accidental & Medi-Claim)


Dear Sirs,

1) You are hereby invited to submit technical and financial proposals for

Insurance coverage required for Jharkhand State Livelihoods Promotion

Society (JSLPS), staff which could form the basis for future negotiations and

ultimately a contract between your firm and JSLPS, Ranchi.


2) The purpose of this assignment is to:


a) Enable the agency to express a professional opinion on the

effectiveness of the overall Insurance coverage.

b) Provide Insurance Policies with timely information on premium and

benefit aspects of the policy.

3) The following documents are enclosed to enable you to submit your proposal:

a) Terms of reference (TOR) for the assignment (Annexure-I);

b) A Sample Form of Contract for Insurance Agency under which the

services will be performed (Annexure-II).


4) The JSLPS has received funds from Ministry of Rural Development, Govt. of

India towards Implementation of National Livelihood Program in the State,

and intends to apply a portion of this fund to eligible payments under this



5) Supplementary information for Insurance agency:


a) Approach or methodology proposed for carrying out the required work.

b) Name and Designation of person who would be responsible for the

service. (At least two).

c) The financial proposals should include the Schedule of Price Bid in

Annexure-III with cost break-up for the work program indicated in



6) The Submission of Proposals: The proposals shall be submitted in single

envelope including Technical and Financial latest by 15.30 hours of 20th



7) The "Technical" and "Financial" proposals must be submitted in single

sealed envelope following the formats/schedules given in the supplementary

information for consultants as in Para-5 above. The "Technical proposal"

should include quality of the policy and benefit proposed and shall be  


considered as the paramount requirement, the description of the

firm/organization, the firm general experience in the field of assignment, the

proposed work plan methodology and approach in response to suggested

terms of reference. The “Financial proposal” should contain the detailed

premium price offer for one employee with all taxes, if any..


8) Opening of proposal:


 The proposals will be opened by a Committee in presence of the authorized

representative of different firms at in his office at 16.00 hours on 20th

Decemer,2013 in the Office of JSLPS.


9) Evaluation:


 Technical and Financial evaluation will be done simultaneously. The technical

proposals will be evaluated using the following criteria :


 (a) (i) the agency’s relevant experience for the assignment ;

 (ii) the quality of the policy and benefit proposed ; and


 (b) Financial proposal on Annex-II will be evaluated along with the

 Technical proposal.


10) Deciding Award of Contract:


 Quality of the policy and benefit proposal shall be considered as the

paramount requirement. The decision of the award of the contract would be

as under:


 (a) The Proposals shall be opened publicly in the presence of the

agencies’ representatives who choose to attend. The name of the

agency, the policy, and the proposed charges shall be read aloud and

recorded when the Proposals are opened. The Client shall prepare

minutes of the public opening.


 (b) The evaluation committee will determine whether the Proposals are

complete. The Client will select the most beneficial among the bidders

and will invite them for negotiations.


 (c) During negotiations, the agency must be prepared to furnish the

detailed cost break-up and other clarifications to the proposals

submitted by them, as may be required to adjudge the reasonableness

of the price proposals. If the negotiation with this agency is successful,

the award will be made to him and all other consultants notified. If

negotiations fail, and if it is concluded that a contract with reasonable

terms cannot be concluded with this agency, the services of next

suitable agency shall be invited for negotiations. This process will be

repeated till an agreed contract is concluded.


11) Please note that the JSLPS , Ranchi is not bound to select any of the firms

submitting proposals.



12) You are requested to hold your proposal valid for a minimum period of 90

days from the date of opening of the proposal without any change in

proposed price. The JSLPS will make its best efforts to select a consultant

firm within this period.


13) Please note that the cost of preparing a proposal and of negotiating a

contract including visits to JSLPS, Ranchi, if any is not reimbursable as a

direct cost of the assignment.


14) Please note that the premium amount which you receive from the contract will

be subject to normal tax liability in India. Kindly contact the concerned tax

authorities for further information in this regard if required.


15) We would appreciate if you inform us by Telex/Facsimile:


 (a) Your acknowledgment of the receipt of this letter of invitation; and

 (b) Whether or not you will be submitting a proposal.



 Yours faithfully,



 Chief Operating Officer


1. Terms of Reference.

2. Performa for quoting the rate.

3. Draft contract under which service will be performed

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