|Posted by BHARTI on December 5, 2013 at 7:45 AM|
Medi-claim/Group Accidental Insurance Policy for JSLPS Staf
Jharkhand State Livelihoods Promotion Society
(Under the aegis of Rural Development Department, Govt. Of Jharkhand)
Floor, FFP Building, HEC, Dhurwa, Ranchi-834004
Phone No. 0651-2401782 - 83
Email – email@example.com, Website – www.jslps.in
Letter No:1557./Ranchi…..lLLLNo Dated: 22/11/2013.
LETTER OF INVITATION
Sub:-Medi-claim/Group Accidental Insurance Policy for JSLPS Staff
(Accidental & Medi-Claim)
1) You are hereby invited to submit technical and financial proposals for
Insurance coverage required for Jharkhand State Livelihoods Promotion
Society (JSLPS), staff which could form the basis for future negotiations and
ultimately a contract between your firm and JSLPS, Ranchi.
2) The purpose of this assignment is to:
a) Enable the agency to express a professional opinion on the
effectiveness of the overall Insurance coverage.
b) Provide Insurance Policies with timely information on premium and
benefit aspects of the policy.
3) The following documents are enclosed to enable you to submit your proposal:
a) Terms of reference (TOR) for the assignment (Annexure-I);
b) A Sample Form of Contract for Insurance Agency under which the
services will be performed (Annexure-II).
4) The JSLPS has received funds from Ministry of Rural Development, Govt. of
India towards Implementation of National Livelihood Program in the State,
and intends to apply a portion of this fund to eligible payments under this
5) Supplementary information for Insurance agency:
a) Approach or methodology proposed for carrying out the required work.
b) Name and Designation of person who would be responsible for the
service. (At least two).
c) The financial proposals should include the Schedule of Price Bid in
Annexure-III with cost break-up for the work program indicated in
6) The Submission of Proposals: The proposals shall be submitted in single
envelope including Technical and Financial latest by 15.30 hours of 20th
7) The "Technical" and "Financial" proposals must be submitted in single
sealed envelope following the formats/schedules given in the supplementary
information for consultants as in Para-5 above. The "Technical proposal"
should include quality of the policy and benefit proposed and shall be
considered as the paramount requirement, the description of the
firm/organization, the firm general experience in the field of assignment, the
proposed work plan methodology and approach in response to suggested
terms of reference. The “Financial proposal” should contain the detailed
premium price offer for one employee with all taxes, if any..
Opening of proposal:
The proposals will be opened by a Committee in presence of the authorized
representative of different firms at in his office at 16.00 hours on 20th
Decemer,2013 in the Office of JSLPS.
Technical and Financial evaluation will be done simultaneously. The technical
proposals will be evaluated using the following criteria :
(a) (i) the agency’s relevant experience for the assignment ;
(ii) the quality of the policy and benefit proposed ; and
(b) Financial proposal on Annex-II will be evaluated along with the
10) Deciding Award of Contract:
Quality of the policy and benefit proposal shall be considered as the
paramount requirement. The decision of the award of the contract would be
(a) The Proposals shall be opened publicly in the presence of the
agencies’ representatives who choose to attend. The name of the
agency, the policy, and the proposed charges shall be read aloud and
recorded when the Proposals are opened. The Client shall prepare
minutes of the public opening.
(b) The evaluation committee will determine whether the Proposals are
complete. The Client will select the most beneficial among the bidders
and will invite them for negotiations.
(c) During negotiations, the agency must be prepared to furnish the
detailed cost break-up and other clarifications to the proposals
submitted by them, as may be required to adjudge the reasonableness
of the price proposals. If the negotiation with this agency is successful,
the award will be made to him and all other consultants notified. If
negotiations fail, and if it is concluded that a contract with reasonable
terms cannot be concluded with this agency, the services of next
suitable agency shall be invited for negotiations. This process will be
repeated till an agreed contract is concluded.
11) Please note that the JSLPS , Ranchi is not bound to select any of the firms
12) You are requested to hold your proposal valid for a minimum period of 90
days from the date of opening of the proposal without any change in
proposed price. The JSLPS will make its best efforts to select a consultant
firm within this period.
13) Please note that the cost of preparing a proposal and of negotiating a
contract including visits to JSLPS, Ranchi, if any is not reimbursable as a
direct cost of the assignment.
14) Please note that the premium amount which you receive from the contract will
be subject to normal tax liability in India. Kindly contact the concerned tax
authorities for further information in this regard if required.
15) We would appreciate if you inform us by Telex/Facsimile:
(a) Your acknowledgment of the receipt of this letter of invitation; and
(b) Whether or not you will be submitting a proposal.
Chief Operating Officer
1. Terms of Reference.
2. Performa for quoting the rate.
3. Draft contract under which service will be performed
Categories: Funding Opportunities